Agenda for AGM 22nd November 2016 @ 6pm

Written on 15 November 2015.

Brondesbury Cricket, Tennis & Squash Club

ANNUAL GENERAL MEETING

Sunday 22 November 2016, 6:00pm @ The Brondesbury Clubhouse

Please send apologies to Madeleine Abramson [email protected]

PLEASE NOTE BAR IS OPEN FROM 5:30PM   -   DELICIOUS FOOD AVAILABLE

AGENDA

NOTES:-       GENERAL MEETINGS

1.       Annual General Meeting

The Annual General Meeting of the Club shall (unless otherwise decided by the General Committee) be held at the Clubhouse on Sunday November 22^nd 2015 at 6:00pm for the following purposes:

a.      To receive from the Honorary Treasurer a report, balance sheet and statement of accounts for the preceding financial year.

b.      To receive reports from the other officers of the Club and (where appropriate) other members of the General Committee and from a representative (appointed for this purpose by each Sectional Committee) of each of the playing sections.

c.      To elect the Officers of the Club & any other member of the General Committee for the ensuing year.

d.     To decide on any resolution which may be duly submitted to the meeting as provided below.

e.      To deal with any other business referred to the meeting by the General Committee or which may be raised by any Officer or Member.

2.       Special General  Meetings

The General Committee may at any time for any special purpose call a Special General Meeting and it shall do so upon the requisition in writing of any fifteen Full Members of the Club stating the purpose for which the meeting is required.

3.       Members’ Resolutions

Any member desirous of moving any resolution at the Annual General Meeting shall deliver written notice of the resolution to the Honorary Secretary not less than 7 days before the meeting provided that the Chairman of the meeting may with the consent of not less than ten members present put to the meeting a resolution (other than any resolution special notice of which is required to be given under these rules) of which no such notice has been given and provided further than nothing in this regulation shall prevent any member at any general meeting proposing any amendment to a resolution.

4.       Notice of General Meetings

The Honorary Secretary shall at least 14 days before the Annual General Meeting or any Special General Meeting post prominently on a notice board in the Club house notice of the meeting and of the business to be transacted thereat and save as provided above no business other than that of which notice has been so given shall be conducted at the meeting.

5.       Conduct of General Meetings

At all General Meetings the President of the Club and in his absence a member selected by the meeting shall chair the meeting. Every Full Member present shall be entitled to one vote upon every motion and in the case of equality of votes the Chairman shall have a casting vote and save as directed by the Chairman voting shall be by show of hands.

6.       Quorum

The quorum at all General Meetings shall be on any motion proposing any repeal or amendment of the Club Rules 20 Full Members and for all other business 10 Full Members.

7.       Election of Officers

No member shall be eligible to elected an Officer of the Club unless he/she is at the meeting proposed and seconded by Full Members and unless the member proposed has indicated his/her willingness to stand for such office (either, if he/she is present, by so indicating at the meeting itself or, if he/she is absent, by having prior to the meeting given written notice of his/her willingness to stand to the Honorary Secretary).

Agenda item 4 – POSSIBLE MOBILE PHONE MAST

We have been approached by a company called Shared Access who represent a consortium of mobile phone companies and search out sports grounds who will agree to a lease on a small area of land for a mobile phone mast.

Although we are following the offer through, nothing has been agreed as yet. Even if Brondesbury were to agree to the mast in principle, the process would have to go through Barnet planning, and may not be approved. Today’s agenda item is to gauge members reactions to having a mast on site. Shared Access will pay Brondesbury £50,000 up front (considerably increased from their original offer following negotiation) for a 30-year lease on the land the mast will stand on. We feel this is worth doing, and are asking for your mandate.

It seems to the Executive that there are 3 main issues to consider –

1. Where the mast is sited
2. What it looks like
3. Health issues
   1. We have tried to persuade Shared Access to site the mast at the far side of the cricket pitch but they have been told by the mobile companies involved that there are only 2 possible sites:-
      1. near the Clubhouse on the bowling green side. As we are hoping to refurbish or rebuild the clubhouse in the near future, and possibly build another tennis court nearby, we cannot agree to any mast in this area.
      2. To replace one of the current floodlights on tennis courts nos. 4-7. The new mast would be a taller and thicker mast that would take the same floodlight with the antennae above it. There are drawings below to show this. We do not know as yet which mast they propose to replace. We will let you know as soon as we have more information, but we needed to get this out to you prior to the AGM on November 22^nd.

2. The new mast will be about 3m taller than the current floodlights in order to incorporate the aerials on top. There is a diagrammatic picture of it below. The mast itself will be thicker than the current post but the same colour.
3. There are no known health issues about mobile phone masts. I quote from 2 studies:-

• In June 2011 the World Health Organisation (WHO) noted that “A large number of studies have been performed over the last two decades to assess whether mobile phones pose a potential health risk.  To date, no adverse health effects have been established as being caused by mobile phone use.”
• In April 2012 the Independent Advisory Group of Non-Ionising Radiation (AGNIR) published a report entitled “Health Effects from Radiofrequency Electromagnetic Fields”.  This report concluded that there is no convincing evidence that mobile phone technologies cause adverse effects on human health. 
• However we understand that members may well be concerned. It seems that you could suffer more radiation from holding a mobile to your ear while it is searching for a signal in an area of poor reception, than being near a mast. If there is any danger, it is in the immediate 3m around the antenna. As it is 15m in the air, this is not a health hazard to a human being. However, we have included some links below to a number of websites that contain further information on the health & safety studies that have been carried out on mobile phones…

World Health Organization         - www.who.int/mediacentre/factsheets/fs193/en/index.html

Health Protection Agency           - www.hpa.org.uk Type ‘mobile telephony and health’ into the search bar

NHS Choices                                      - www.nhs.uk/conditions/ mobile-phonesafety/pages/introduction.aspx  

Directgov                                            - www.direct.gov.uk Type ‘mobile phones’ into the search bar

Ofcom Sitefinder Website          - www.sitefinder.ofcom.org.uk    Enter postcode to see other telecoms

                                                                                                                                masts in your area

general image of mast with antennae and floodlights

general image of new mast with floodlight and antennae compared to general floodlight.